Data Access Requests (DAR)
Data Access Requests (DAR) allow users to request access to datasets in FAIR. A Data Access Request is defined by the data owner who decides what information is required to be supplied by the requestor.
In most cases, users will have to provide information on why they require access, their research project details and information about themselves for verification purposes. The data owner receives such requests for the dataset, including a notification, reviews the request and is able to approve or deny the request. The approval of a request will prompt the data to be transferred to your ADDI workspace.
Keep reading for more information on requesting access, viewing requests and reviewing requests. You can jump to each section by using the pink navigation tool on the left-hand side of this page.
- Requesting Access to a Data
- Viewing a Data Access Request
Requesting Access to Data
You must have a destination workspace for the data - the request cannot be submitted without this. If you don’t have a workspace, please request one here.
Currently a request can only include one dataset at a time. A single request encompassing multiple datasets will be supported in a future release.
Starting a request
- From the ‘Access’ (key icon) dropdown menu, click ‘New request’.
This will bring up a pop up dialogue with a multi-stage form. Stages are indicated by the tabs on the left:
The form typically includes four stages that need to be filled in, though data owners may vary the details of form as they require:
- Project: information related to your project such as name, description and end date as well as the purpose of the request and the rationale.
- Destination: you may specify the specific tables in the dataset to transfer. By default is to transfer all tables. You can also specify the destination workspace from a list. This is populated from your current workspaces. In some cases, it may also be possible to request data “as is”, or pseudonymised.
- About: your name for the request as well as information about you the requestor such as name, position, address and telephone number. This information is typically used by the dataset’s owner to contact you and verify you are an accredited individual.
- Acceptance: acceptance of any dataset-specific terms and conditions and/or confirmation that the information provided is accurate.
Upon completing the form and clicking ‘Submit’, a message signifying the request has been successfully submitted is displayed. The request is sent to the dataset owner (i.e. the creator of the dataset) who will review the request.
The request can be viewed my navigating to ‘My requests’ in the ‘Access dropdown’. See the 'Viewing a Data Access Request’ for more information.
Dataset Request Process
Dataset Request Review Process
Viewing a Data Access Request
Select ‘My requests’ from the Access dropdown on the menu.
The table lists all requests made to access datasets with metadata such as the data owner’s email and the status of the request. By default, the list shows all pending requests, however approved or denied requests can be viewed by adjusting the filter on the top right.
Note requests can also be deleted either within the request dropdown or within the request itself.
To view the access request, click the request ‘Name’. This will display the request information provided and the current status of the request:
Access Request Status
The status of an access request is one of the following:
- Pending: awaiting review or decision by the data owner.
- Approved: approved by the dataset owner.
- Denied: denied by the dataset owner.
When a data owner has review the request and made a decision, the status of the request will change and the reason and timestamp of the decision will be displayed on the request:
A request that has been approved or denied will then be viewable in the request list by adjusting the filter. For example, the following shows approved-only requests.
Requests can be deleted.